Description

Position Overview
The Staff Accountant / Database Coordinator is responsible for supporting the financial management and data integrity functions of BankIn Minnesota. This role combines accounting and administrative duties with oversight of the association’s membership and event databases. The ideal candidate is detail-oriented, organized, technologically proficient, and thrives in a collaborative environment that supports Minnesota’s community banking industry.

Key Responsibilities

Accounting & Financial Administration

• Maintain accurate general ledger accounts and perform monthly reconciliations.
• Prepare journal entries, deposits, and accounts payable/receivable transactions.
• Assist with preparation of financial statements and management reports.
• Support annual budgeting, forecasting, and audit processes.
• Process membership dues, event payments, sponsorship billing, and vendor invoices.
• Monitor cash flow, reconcile bank accounts, and maintain documentation for compliance.
• Prepare and file required tax and regulatory documents in coordination with external accountants.

Database & Membership Coordination

• Manage and maintain the association’s membership database
• Ensure accuracy and integrity of all member and event records.
• Generate financial and membership reports as requested by staff and leadership.
• Support membership renewal processes, invoicing, and data imports/exports.
• Collaborate with communications and events teams to track registrations, sponsorships, and participation.
• Provide technical assistance and database support to internal users.

Administrative & Cross-Functional Support  

• Assist with conference and event preparation, registration reconciliation, and reporting.
• Maintain vendor and partner contact information and contract records.
• Provide administrative support for committees, training programs, and association initiatives.
• Support leadership with data analysis, member engagement metrics, and strategic reporting.

Requirements

Education & Experience

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field required.
• 2–5 years of accounting experience preferred (association or nonprofit experience a plus).
• Experience with membership management systems or CRM databases required.
• Proficiency with QuickBooks, Microsoft Excel, and Microsoft Office Suite.
• Knowledge of GAAP and familiarity with fund or association accounting principles preferred.

Skills & Attributes

• Strong attention to detail and accuracy in financial and data management tasks.
• Excellent organizational, analytical, and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication skills and customer service orientation.
• Integrity, discretion, and professionalism when handling confidential information.
• Collaborative team player who thrives in a mission-driven environment.